Microsoft Teams
November 4, 2021
10:00 AM – 12:15 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Guests
Michael Benford, Chief of Police
Steve Roto, Regional Manager, IT
Ricardo Calatrava, IT Tech
Greg Jones, IT Tech
Microsoft Teams
September 7, 2021
10:00 AM – 11:38 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Microsoft Teams
June 29, 2021
10:00 AM – 10:35 AM
Stats were pulled from May 29th until now, out of 316 chats, 13 were missed. This is below the average amount of missed calls when 9 people were logged on. Missed chats will become a high concern if the number increases. When Librarians notice staff signed onto chat and is not responding to chats or colleagues, Directors should be notified to discuss the matter. Cindy and Bill will schedule a minimum of two people on chat. No final decision was made for the other locations.
Some staff are having issues when trying to complete instruction session, is there a process to replace these laptops? The current process is to submit a request through IT, they will try to update/ repair before completely replacing.
We will discuss this matter once Angela is at the meeting.
Microsoft Teams
June 22, 2021
10:00 AM – 12:03 PM
Mick is currently working through PEPs, he will be on them the remainder of the week, once evaluations are reviewed and returned, reach out to Mick for a meeting. All PEPs should be completed by June 30th.
Library Council agreed to reset the meeting daates to the 2nd and 4th Tuesday of each month. For now, we will try to keep the 1st and 3rd Tuesday open just in case a meeting is needed. Mick will delete the current reoccurring meeting and resend with new dates.
Not all library locations have been visited, IT is planning to reimage all libraries. Some PC devices cannot handle the software load, there are currently 102 computers that will need to be replaced. Pradiq is the current contact for Directors, while on vacation we will be updated with a contact person. First time disappearing print job has not been resolved. IT plans to send a consistent image to the library computers with the load list provided.
Library Council reviewed titles from Flipster and agreed on renewals, Library Journal and Booklist will be added. Raquel will check the budget and will submit a budget adjustment as needed. There is room in our budget for us to add more titles in the future.
Print periodicals is now lower than $20,000, our libraries are set up to have a few periodicals available. Across the libraries print periodicals have more than hundreds of in-house usages.
Renewing Houston Chronicle will be a local decision on how each college will have the papers delivered.
The option for paying with a P-card has given more flexibility when ordering. Angela will pay for Central’s subscriptions for September 1st.
Chat participation will be finalized next meeting, a proposal was made to have 1 Librarian from each college or 5 total.
Microsoft Teams
May 25, 2021
10:00 AM – 11:53 PM
Microsoft Teams
May 18, 2021
10:00 AM – 11:48 AM
Microsoft Teams
May 11, 2021
10:00 AM – 11:30 AM
We will try to move the laptops and hotspots inventory from the Library Support area and transferred to campus locations. A small batch of laptops should be kept at LSS to handle emergency needs. 150 laptops will be sent to Spring Branch, we will send more devices to other campuses as needed. Reimaging will be completed on all laptops returned by students. Directors will email Jim for laptop pickup, IT will pick up and drop off to original location.
North Forest and West Houston Institute will be closed during the intercession. Acres Homes will stay open, but not considered an ERC. South will be open for the summer effective on May 24th, 9:00 am – 1:00 pm. Coleman and Fraga will be open on the 24th, verify the hours of the building at both locations. Angela and Mira will update the hours on the calendar. Starting Monday, May 24, 2021, the virtual hours will be 7:30 am – 4:00 pm. Send confirmation of locations open and hours to Angela by the end of the week.
Angela and Keitha scheduled a Sierra refresher morning one day, afternoon the next day, for about an hour. This will cover the new skills inventory on the training guide, just to make sure everyone is back on track with Sierra on a day-to-day basis.
We are starting to weed out the Netbooks that cannot be repaired, this is being done to Chromebooks as well, some are being used for parts. If you are packing things up for IT, sent a list of barcodes to Raul, he will complete a rapid status update.
Laptops will be replacing desktops for all employees; dock stations will be placed at each desk. You do not have to take your laptops home. This change will give employees an easier way to work remotely from home if needed.
IT does not want any laptops to be shared, it is possible to have one desktop and docking stations to accommodate PT and FT employees at the circulation and reference desk.
Microsoft Teams
May 4, 2021
10:00 AM – 11:30 AM
Angela will send the Flipster list to Library Council and the Database Committee for review.
If Directors want to keep daily print statistics, we should consider keeping them for three years, but not required once logged in multiple electronic platforms.
Mandy offered to create a canvas prototype that incorporates information covered in webinars. Mick will select a few librarians to assist with the project. Allen with speak with faculty senate to add discussion to their meeting agenda. All meeting participants are onboard with the mission to help students succeed in academic integrity.
Steve Rota sent an email advising pay stations will remain in place so students can use cash to add values to their accounts.
If the items are in a create list, LSS can withdraw them, the location can box them up, and a form will be submitted for a pickup request.
Campus management will decide if all furniture will be returned, couches may not being put back we don’t want to encourage two people sitting together. We should reopen and align with the three W’s and keep social distancing.
Will be discussed either through email or added to the next agenda.
Fifty percent of the collection HCC will not keep this was notated on the official forms sent to foundations. A meeting was held, and we are able to sell the books, and a Fund2 will be created so the money can be directed back to the department through grants.
Will be discussed either through email or added to the next agenda.
Will be discussed either through email or added to the next agenda.
Will be discussed either through email or added to the next agenda.
Cindy sent out a document to her PT Adjuncts on what their evaluation would cover, Mick and Bill agreed on this method.
Microsoft Teams
April 20, 2021
10:00 AM – 11:30 AM
Library Council discussed if food should be allowed in the library starting summer semester. Erica believes we should ban food but continue to allow drinks. Bill has no concerns regarding food or drinks. Cindy does not mind snacks, but food is a slippery slope. Gwen agrees with no food for the summer. Mike agrees with no food policy starting summer. To be consistent the library will start the summer session with a no food policy. Mick wants to revisit this policy within a few of weeks or a month into the summer session.
Mick wanted to use the three W’s signs posted at HCC regarding students regarding codes of conduct. Directors will assist in locating the exact verbiage on the signs to assist with creating a sign surrounding the libraries behavior expectation. If any Directors see the sign, they will send a snapshot to Mick.
Ken Hoyle has not given any feedback regarding delivery services for the library. Mick will invite Ken to one of our upcoming council meeting.
Questions surrounding behavior intervention for students committing plagiarism. Could a in depth assignment be created for repeat offenders. Library Council is will look into creating something but ultimately wants to make sure we are giving students the best possible path to change their behavior. Mick will invite Dr. Sonya Splane and Jennifer to a council meeting to discuss further. Erica will reach out to Latonya Brown regarding attending a council meeting. Bill will reach out to Allen to check if they have created anything in the English dept.
Microsoft Teams
March 30, 2021
10:00 AM – 11:30 AM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Currently HCC student IDs are not being issues, all libraries should accept expired HCC IDs with verification through Sierra to ensure the student is enrolled. With the exception of Chromebooks, when identifying age. HCC, State and national are acceptable forms of IDs. Mick will send an email to staff with updates on policy.
On-Campus returns services week of May 17th
We will be available for drop off and pick up services and to answer student’s questions when returning items at the screening stations. Remote operations will align with our regular hours of operation between semesters, no nights and weekends, remote operations will close at 4. Libguides were updates to reflect our status regarding closures and pickup services. Mick will update Library Council once informed when library staff will be returning face-to-face. Staff will be informed once an official announcement has been made.
Fall Library Retreat
Erica wanted to open a discussion surrounding a Fall retreat for staff, an event to bring a sense of togetherness for staff. Mick recommendation is to focus on local for the moment, and maybe something a little different towards the fall.
Laptop checkout Terms
Library Council agreed to begin semester/ end of enrollment period long checkouts for all devices, Chromebooks, Netbooks and Wi-Fi Hotspots, beginning soon, due dates will be updated manually.
HEERFA
HEERFA spending has to be done by December 2021. The timeline for submission has happened. Mick previously sent out an email explaining what expenses were allowed. The funds should be spent towards online learning such as UV ray book scanner to have a quicker turnover. Payroll was not one of the expenses Mick added in the proposal. If we have a particular project that requires additional staff, we may be able to submit a proposal. Book scanning equipment is in one of the proposals, what type of scanner, what to use it for, and who can use it. Mick will email Chris Burton with the book scanner quote to begin a conversation for HEERFA spending. Mick will speak with Warren regarding short term PT hiring.
Microsoft Teams
February 9, 2021
10:00 AM – 11:30 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
On-Campus pickup times
Library Council agreed the goal for pickup times is to have 4 hour minimum blocks, Monday – Friday for pickup services, unless a location is closed. Directors have local control of which 4 hour window works for their campus. If a student requires assistance outside of those hours, Directors are willing to assist. Our service standard is to have requested items available within 24 hours. Students will be notified when the item is ready, which location, and the time frame for pickup, by appointment only. Angela will update the study space page once pickup locations are operating.
Student technology needs spreadsheet
52 forms were sent to students regarding technology, over 20 students replied stating issues with slow or limited internet connection. Library Services has the opportunity to assist the students, a spreadsheet will be created with student contact information. Bill and Cindy will assign one of their Library Assistants to help complete.
Chat Scripts
Justine and Angela have recently reviewed chat scripts and made changes to FAQs as necessary. If there is a known discrepancy between an FAQ and a Libguide the Chair of the LOLC and their Director will be notified. Mick will email Library Council a draft email that will be sent to Library staff.
Library council agrees to start ordering print books. Librarians can order up to a $1000, Directors have full control of allocation. Angela will contact Directors to gain approval for orders over $1000.
The board would not approve any additional fees for the library.
Raquel will send an email of the latest meeting minutes for Library Council to review and approve. Library Council agreed to have a library representative attend the meeting, a Chair from the library sub committees is first to be considered.
Dr. Hodges will be presenting a proposal for project based learning at an upcoming Board meeting, Cindy believes this is a great opportunity for the library to assist. Cindy will keep Library Council updated with the date of the board meeting.
Bill gave Library Council an update on the current data of HCC sources being used for student’s research papers. Bill will host a meeting to discuss this data with Librarians.
Microsoft Teams
February 2, 2021
10:00 AM – 11:30 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Mick is not suggesting any cuts to the budget. A key document for us to continue to review is the Chancellor’s Financial contingency plan.
Mick will send an email to Brian to discuss dual credit students checking out hotspots. Hotspots will be checked out first come, first serve basis. Devices will be checked out until the last day of the student’s enrollment. Brian will run reports to determine which devices need to be restricted due to individuals who are no longer students, lost devices, and devices not being used. Mick will send an email to all Circulation staff regarding hotspot updates.
A new FAQ was created for hotspots that are currently available for checkout. Library Council approved accepting one form of ID for checkouts, this update will be made on all libguides. Angela will update the libguides, Directors will review their sections for needed updates.
It is suggested chat transcripts should be monitored to make sure we have our information organized on the website so information can be accessed when we are not available through chat. Mick suggested LOLC be charged with reviewing chat transcripts for potential FAQs.
Library Council agreed to change the replacement cost of the Chromebook to $205 with a $10 processing fee and $25 for a power cord with a $10 processing fee. Angela will email circulation staff concerning changes.
Microsoft Teams
January 26, 2021
11:00 AM – 12:03 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Dana Sturdevant, Director, Community Programming
Library Council agreed, each Director has the option to release reserve textbooks for checkout with the approval from the department. All items will require proof of approval and will be shared with other Directors.
Dana shared current and future workshops available for HCC students and staff. Dana will email all fliers to Mick and he will forward to Directors for distribution to Library staff.
Angela will request an updated quote from supplier, this will be a subscription we will use going forward. Raquel will complete documents needed for requisition.
Mick proposed a thousand dollar budget per library for print books.
Mick will email Angela with updated information to be added to the pickup services page. Angela updates will reflect locations that are offering pickup and return services, hours and when it starts. Library Council agreed standard protocol, two people will be staffed at open library locations, except Eastside.
Erica proposed a shared list for Directors recording the number of students requesting devices. Mick recommends staff on-site to check inventory and make corrections to the catalog. A staff member from LRC will send library council checkout totals by week.
Microsoft Teams
January 19, 2020
11:00 AM – 12:30 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Library Council unanimously approved the webinar email, LOLC will be exempt from webinar requirements due to production workloads.
CUG committee will discuss their uncertainties surrounding course reserve usage, a survey will be emailed for completion. Erica will share results with Library Council and CUG for further evaluation.
Erica will email the Dean of Students and cc Mick concerning student services support, computer usage and printing for prospective students.
Library Council voiced their concerns to Alex, all interests were answered within her presentation. Alex will email the final proposal Powepoint to Library Council and give an update on progress before winter break. Mick will be contacted if any assistance is needed.
Angela will send an email outlining return locations and instructions on January 19 before winter break.
Cindy inquired if there is a suggested ratio for ebooks and print spending. There is no ratio protocol in place, funds will be spent depending on department needs. Angela advised ebooks can be purchased anytime during the fiscal year, however ebooks orders should be processed before July to ensure funding. Mick believes we will be able to begin fulfilling print carts in February.
Microsoft Teams
December 1, 2020
10:00 AM – 12:00 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Library Council agreed to add PT Librarians to the staff directory. Directors will be responsible for updating the list for their college. Angela will speak with the web committee to create a solution for updating the list.
Erica suggested this topic be discussed once we receive CUG’s committee recommendations. A meeting will be scheduled Friday to meet with the CUG committee, Erica will attend and update Library Council at the next meeting.
Library Council agreed on the proposal to offer online library events at the beginning of the Spring semester but will discuss further on dates. Cindy will speak with Alex regarding the concerns addressed during the meeting. Mick with speak with Dr. Drain concerning the proposal dates. Bill will contact Richard regarding delivering the content through the virtual faculty lounge. Alex will be invited to the next Library Council meeting.
Library Council discussed the best options for advising students of Chromebooks return dates. Chromebook due dates will be extended until January, notices will be emailed to students regarding due dates and return locations. Mick will reach out to Dr. Drain and Dr. Perez to discuss no longer extending due dates after January. Also, Mick will speak with Charles to receive an update on new Chromebooks.
Microsoft Teams
November 3, 2020
11:00 AM – 12:12 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Pickup service information is within the booking site under the “Pickup & Drop Off Services” tab. Mick suggested revisions on the guideline, 2.6 should read like 3.2 in LibGuide and remove number 6 completely, Angela may the revisions. Mick will speak with Mildred regarding a generic
Library Council agreed it is best to speak with the staff who will be handling these materials. Angela will meet with CUG regarding this matter, the meeting is scheduled for Friday morning. For now, we are not checking out reserve items.
Four webcams will be given to each open campus, 20 in total. Directors have the option to checkout each webcam or have webcams stationed on computers.
How will bookings be managed when we come close to compacity? Students are only allowed to book one reservation. We will not remove students from a space if there are open bookings available, after their booking they are concerned a walkup. Once we are close to capacity, this option will not be available.
Mick will send an email to Directors regarding Librarians completing WebEx seminars during the spring semester.
Mick recommends Southwest and Northwest campus handle the mini term virtually with two Librarians. Open from 8:00 am – 1:30 pm, no part-timers need to be scheduled. If coverage is needed, SW and NW will reach out to other Directors.
Library Council unanimously approved PSLO2 and is currently available.
Mick has made no recommendation to change the service model. Mike and Gwen can speak with Bill and Jimmy, to request operating out the library instead of a study space. Mick will follow-up with Gwen and Mike to set up a meeting.
Microsoft Teams
November 3, 2020
11:00 AM – 12:12 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Directors can order eBooks within their budget; you can create carts for print books, but no print orders will be placed. Mick will send the material allocation to staff to review amounts given per college.
Library Council agreed it is best to speak with the staff who will be handling these materials. Angela will meet with CUG regarding this matter, the meeting is scheduled for Friday morning. For now, we are not checking out reserve items.
Four webcams will be given to each open campus, 20 in total. Directors have the option to checkout each webcam or have webcams stationed on computers.
How will bookings be managed when we come close to compacity? Students are only allowed to book one reservation. We will not remove students from a space if there are open bookings available, after their booking they are concerned a walkup. Once we are close to capacity, this option will not be available.
Currently faculty is requesting to print in the library, this will be discussed with the COO’s.
Mick recommends Southwest and Northwest campus handle the mini term virtually with two Librarians. Open from 8:00 am – 1:30 pm, no part-timers need to be scheduled. If coverage is needed, SW and NW will reach out to other Directors.
Library Council unanimously approved PSLO2 and is currently available.
Mick has made no recommendation to change the service model. Mike and Gwen can speak with Bill and Jimmy, to request operating out the library instead of a study space. Mick will follow-up with Gwen and Mike to set up a meeting.
Microsoft Teams
November 3, 2020
10:00 AM – 12:00 PM
Microsoft Teams
October 27, 2020
10:00 AM – 12:26 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Erica Hubbard, Director, CE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
Library Council discussed if the five open locations should be closed for cleaning during 12-1 pm scheduled time. For this week continue to use the method for your location until next meeting. Cindy will speak with NW administration to get clarification on specialty cleaning crew and if the area needs to be cleared for cleaning. Cindy will report back to Library Council with findings. Mick recommends we stay with one day and if needed we will change to two days.
Directors will assist with creating wording for the fliers, the marketing
committee will review the flier and give feedback. Mick wants to the fliers tomake recommendations. Flier will be completed and at the screening locations by next week after approval.
Library Council will discuss at a later date.
Library Council will discuss at a later date.
Printing is not a service Library Services is currently offering, but we will phase this service in. Mick is requesting all to make note when students ask for this service.
GoTo Meeting
February 4, 2020
9:00 AM – 12:00 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, DE
5601 W. Loop S, Room 105
December 4, 2019
9:00 AM – 12:15 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager
June Keller, Program Coordinator, Engineering
Brenda Quintanilla, Regional Manager, IIT & Learning Services
3100 Main St, 12A05
October 29, 2019
9:00 AM – 12:15 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, SYS
Sara Clemens, Master Scheduling Coordinator, SYS
Sherman Harness, Auxiliary Application System Manager, SYS
GoTo Meeting
September 30, 2019
9:00 AM – 12:00 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
GoTo Meeting
June 12, 2018
8:30 AM – 11:36 AM
Library Council agreed meeting minutes should be posted and accessible. All documents should be WCAG compliant. Mick will provide an email with more information to the chairs of the sub committees.
Mick advised we can hire more PT staff as needed to get us through the summer.
Angela will send an email to the Library Council with more information on journal choices. Mick recommends the Database Committee to review options.
Library Council discussed the Learning Commons Brainstorm for the new Katy campus. Cindy will share the statistics from the areas requested with the Library Council.
All Library Council p-card holders should register for an Amazon Business accounts in compliance with new policies. Communicate with procurement any issues that arise during purchasing. Raquel will review purchase contract with Tejas and report office supplies designated for purchase.
Library Council discussed who is responsible for maintenance, support and equipment replacement. Mick advised as of now we are responsible and replacement parts will be provided out of the libraries budget. A discussion will be held with IT on possible support with maintenance.
LRC Support configured a way to add Lockdown browser on Netbooks, no decommissions will happen at this time. Google admin accounts are moving to SAML, with SAML, LRC Support will no longer have to create google accounts for students.
Library Council discussed having a standardized payment plan for students. Mick is going to email a proposal payment plan to be used across district, will share with Library Council for comments.
Angela advised our department page needs to be updated according to brand standards and include the mission statement. Our current mission statement will be added as written.
The Library will have a two percent reduction in 2019-2020’s budget, Mick will review the changes identified in spreadsheet, and will discuss further in next month’s meeting.
GoTo Meeting
April 8, 2019
9:00 AM – 11:30 AM
Minutes approved as written
Mick provided updates from a March 26 email about the May LTA event. Date has been changed to May 24. No libraries will close. Library assistants and librarians who have met training goals should be given priority to attend. Program will include an activity related to customer service and library statistics and accomplishments. The goal of the program is to make connections to work practices and daily tasks.
The directors are happy with the LTA, but have some concerns. The directors would like to see more formal goals and how the training is being used on the job. A mission and vision should be developed for the LTA. A recommendation will be passed to the LTA committee to review the 12 hour goal and develop a mission and vision. Ideas on how to connect training to work practices were discussed. Ideas include monthly virtual brown bag lunches to discuss training attended, changing the survey to include a question on how the training will be used, and change the registration to get feedback from attendee on their expected outcomes. It was also recommended that LTA chairs be invited to an upcoming Library Council meeting to discuss the LTA.
Mick sent an email to Library Council on how to access the ACRL Virtual Conference. We have 10 total sites that can access the Virtual Conference.
Mick outlined the current process for setting up trials. Library Council agreed to trials at any time. Ideally, the Database Committee will set up trials, and send out the info with the length of time is clearly stated in email. Mick will communicate to Database Committee chair this change and that it is OK to set up a trial even if there are no specific deselection plans.
Angela provided information in a spreadsheet about what information is stored on cloud servers and where it is stored. Cost and functionality are considerations if we migrate data from one server to another.
Library Council discussed the possible need for protocols, such as color coding and subject line rules when using the library email distribution lists. Mick will initiate an email discussion with Library Council with the goal of sending out an email to all outlining best practices. All agree the distribution lists are a powerful way to communicate and share info.
Based on comments from a number of library staff, Mick is going to work on creating an Annual Report. The report would highlight key performance statistics and accomplishments. The hope is that it will complement the dashboard. Raquel Putman and the Marketing Committee will help develop content. Raquel has already reached out Communications. The next step is to identify content and develop a template.
A spending report was sent out last week. Angela will follow up on orders outside of Midwest. Many of these orders are not appearing the report.
Raquel has compiled a p-card spending spreadsheet. The report will be sent out this week. Mick will look at total spending and allocate more funds to the colleges if they are available.
3100 Main St, 12A05
February 7, 2019
9:00 AM – 12:00 PM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, Library Services
Sunday, February 14th, March 10th and March 17th all locations will be closed.
Mick will send email requesting participation names for 3D and OBS group, each college does not have to have a representative. Library Council or their designees will develop district-wide pages with links to specific campus and district guidelines. Library Council wants to find a consistent way to track 3D printer, OBS and Group study rooms’ usage. Mick will send out email with possible solutions to track usage and Directors will discuss with their staff.
We have reached our capacity for Chromebooks, will look to replace as needed. Library Council will not request to increase Chromebooks. There still could be a need for Netbooks or similar devices, will discuss maintenance and servicing with IT.
Library Council had a brief discussion about guest accounts. Most problems that started after December 2018 have been resolved.
Angela has created a skill and task inventory list and it is located on the Sierra Training page. Contact Angela for more information, and she will like additional feedback to make document better.
Library Council discussed licensing of collection development evaluation tool. Depending on cost we will look to license Books in Print for one year.
Erica is making a request to have book collection drop boxes for Honor College book program at Stafford and Spring Branch. Directors will check if possible to post fliers. In the future, we can look into the possibility of having a book collection box at all campuses.
GoTo Meeting
November 26, 2018
9:00 AM – 11:20 AM
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Raquel Putman, Office Manager, Library Services
Sunday, December 16th all locations will be closed. Katy and West Loop will have open hours during spring mini term. Mick will recommend that the libraries will be closed on Sunday, January 20.
Library Council decided that going forward GoTo Meetings will be recorded.
At HCC Central, Student Services has partnered with Library Services to assist students with academic integrity issues. As an intervention, students can attend webinars and take quizzes. In the future, more webinars on academic integrity and plagiarism may need to be scheduled. As needed, students may also be assigned one-on-one counseling with a librarian. There is a possibility of expanding to more colleges.
Library Council discussed who should be the new EDUC 1300 (Teacher Education liaison). A few individuals were interested. Library Council decided on Jennifer Crispin. The Liaison Taskforce will be asked to recommend a process to replace liaisons. The Taskforce will also be asked to make a recommendation if it should become permanent committee or if the responsibilities become a part of another committee.
Inventory is a work in progress. Staff should barcode new equipment and complete the equipment addition form on the For Librarians page. This is the procedure for any equipment that will be used by faculty and students. If possible they should try to keep in-house use statistics for items that do not circulate.
3100 Main, 12A05
September 13, 2018
9:00 AM – 11:300 AM
Library Council voted on keeping Midwest & EBSCO, Directors need to establish how much will be needed for each PO. Oasis can be used with P-card up to $3,500. Oasis orders will be completed by Angela, once invoices are received she will send to Directors for payment.
Newspapers will be ordered through Angela, delivered to District, and then distributed to each campus. Raquel will create a spreadsheet for Directors to express their newspaper preference for each campus.
Mick stated we may consider having funds that are not allocated for FY 2020. A process could be developed to apply for these unallocated funds to support programs.
Gwen is having issues with locating and hiring PT Librarians. Library Council agreed PT Library Pool will be cleared with the criteria, application date past 6 months and Library Assistant Pool with the criteria, application date before 2018. Mick will request a Library Assistant I Pool position be created for each college.
Cindy had questions concerning liaison committee duties, liaison workload tracking and duties assigned are up to Directors. Erica suggested using SharePoint or Google One Drive for shared documents. We will use SharePoint for an information database for Library Assistants, Librarians, and Directors.
Gwen wanted to know how to track computer usage, IT does not currently track computer use. Librarians have the option to track with tally sheet and can visit open computer labs and see if/ how they are tracking.
Discussed issues pertaining to and the potential of purchasing more. Mick will invite Dr. Carter to further discuss loan periods, cost and IT support.
Mick advised, likely, students under the age of 18 will be able to checkout Chromebooks. Mick will send language which will be included in the Dual credit handbook to Directors for review.
Michael (Mick) Stafford, Exec. Director, Library Services
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Erica Hubbard, Library Director, CE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Library Council agreed that standardization for non-book items would be desirable in most instances. The specifics of standardization for both the records and loan periods needs further discussion. Angela indicated that Klairon is making full catalog records. Since all items will have barcodes, the libraries can track in-house use. All agreed that tracking use is necessary to inform future purchases and justifications for additional funding.
Mick indicated that we still have funds in Midwest PO and supply budget for end of the FY purchases. He indicated that he will send out spend out plan for supplies. In an email, Rosa updated the estimated amount left in the Midwest PO. All pending carts can be sent in and will be released as funds are available. Mick did not have any updates on the library 2018-19 budget.
Council discussed having just one book vendor. The suggestion is regards to having both Midwest and Oasis. Council discussed options including YBP. All directors still advocate for the need to have direct ordering. Council discussed the advantages and drawback of shelf ready books. Options that would reduce time to process direct order books were discussed. Library Council agreed that books will be shipped to the campuses without date due slips starting immediately. Campus will get supplies of date due slips to put into books on an as needed basis.
Library Council discussed reforming the Collection Development Committee. Cross disciplinary Library Council. Library Council discussed the possibility of adding additional members to Library Council from other disciplines. Erica would like us to find a new chair for the Liaison Taskforce. Also, we need to review liaison assignment and update the list as needed.
This is a system-wide issue. After a discussion, Library Council decided if an override for renewal is executed, the library director for the college that did the override must put a note on the patron record. An override should only be extended once if it is deemed necessary. Semester-long loans were discussed but are not being considered at this time.
To allow the colleges to have access to more lists, Angela will reduce the number of records allowed in each list. Implementation will take some time and the list number ranges assigned to the colleges will change. Library Council approved this plan.
Michael (Mick) Stafford, Exec. Director, Library Services
Gwen Richard, Library Director, NE
Bill Hord, Library Director, SW
Michael Mitchell, Library Director, SE
Cynthia Belmar, Library Director, NW
Angela Secrest, Library Director, SYS
Leonard Cazares, Librarian CE
Madeline Sidenblad, Office Manager
Mick reported that the Library Assessment results could be viewed and he quickly pulled results by instructor. Dates of Data are FY17 – September 1, 2016 through August 31, 2017. Data is stored and will be put in a shared location. Overall everyone was happy with the progress.
Mick gave everyone an ADA Laptop Update. The laptops are having the software installed and are being taken to Spring Branch at this time. Information is being sent out on checkout procedures, etc.
Bill asked what the allocations for e-books was and if allocations per program were required. Mick stated that each college had $10,000 except Central who has $ 20,000 because they wanted to focus more resources on e-books. It was discussed that Oasis cannot tell if we have a duplicate order with them or with another vendor. Angela said that Sierra fund reports for spending can be provided, if needed. There is going to be a fund coding statistics workshop soon for the librarians to show the changes from last year. Mick said that Rosa will send out the new fund code list for college allocation of Midwest regular books. Mick indicated that the directors should allocate to program fund codes based on their total allocation less periodical and newspaper costs.
Bill brought the suppression of charging cords in the catalogs and all agreed that it was a good idea. Bill also brought up the idea of getting discontinuing agreements for Netbooks since there are none for Chromebooks. It was decided to have the Circulation User Group meet and discuss the agreements. Angela indicated that we are going to be able to purchase more Chromebooks and Netbooks for circulation. The budget will be $150,000. For fall, we are spending $100,000 for Chromebooks and for Spring, $50,000 for either Chromebooks or Netbooks. Allocations to the campuses will be determined by circulation statistics.
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