Forms: Interlibrary Loan

What happens to your request after you press"submit"?

1. Your request is transferred to the OCLC WorldShare Interlibrary Loan system.
2. HCC identifies up to 6 libraries to receive the request on a rolling basis.
3. HCC prioritizes the libraries based on cost and proximity.
4. Your request goes to the first library on the list, and may or may not be filled and sent to Library/LRC Support Services. There are many reasons for non-fulfillment. The item may be in use, or may be available for use only in-house. 
5. If the first library is unable to fill your request, it rolls to the next library on the list. 
6. Occasionally a request may be available only for a charge, in which case you will be notified.
7. Once the request is filled, the item is sent to Library/LRC Support Services. If the item is available regionally, it will be sent via courier. Otherwise it will be sent book rate USPS.
8. HCC will check the item out to you and send it to your preferred pickup library with a sleeve noting contact information and due date.
9. Some libraries offer renewal services, but some do not. The item should be returned to Raul by the due date. 
10. HCC Library/LRC Support must pay for items that are not returned to the loaning library.

2.110 : Interlibrary Loan: Guidelines

• 2.110.1
  HCCS faculty, staff, and currently-enrolled students may request materials not owned by the HCCS libraries via the HCCS Interlibrary loan service. Patrons must present a current valid library card in order to check out ILL materials.
  
  
• 2.110.2
  * All requests must be submitted on a HOUSTON COMMUNITY COLLEGE INTERLIBRARY LOAN REQUEST FORM which will be obtained by clicking "I agree" at the bottom of this page.
  
  * This form will be submitted electronically.
  
  If you need help with your request please Ask a Librarian for assistance.
  
  
• 2.110.3
  Each Interlibrary Loan request will be reviewed for accuracy, completeness, and availability. If items are requested and then discovered to be available within the HCCS system the requesting patron will be notified.
  
  
• 2.110.4
  Books, chapters, magazine articles, dissertations, and scores may be requested.
  
  
• 2.110.5
  All Interlibrary Loan requests are subject to the copyright law of the United States (Title 17, United States Code) which governs the making of photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be "used for any purposes other than private study, scholarship, or research." If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of "fair use," that user may be liable for copyright infringement. HCCS reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.
  
  
• 2.110.6
  Faculty, staff, and students may have no more than 5 checked out and/or pending Interlibrary loan requests at any given time. Interlibrary loan staff will notify patrons who have placed requests in excess of this limit and will hold them for filling after outstanding requests have been returned.
  
  
• 2.110.7
  Allow 2-4 weeks for certain materials to arrive, although materials regionally available may arrive within days. If your request has not been received within three weeks you will be contacted with a status report.
  
  
• 2.110.8
  Occasionally a lending library may charge to loan materials. If a loan is not provided free of charge the ILL staff will contact the requestor for approval prior to requesting the item. Any charges for use of the material must be paid at the time the material is picked up.
  
  
• 2.110.9
  All interlibrary loans may be picked up at the library where the request originated. HCCS library staff will notify requestors by telephone when their material has arrived and is ready for checkout.
  
  
• 2.110.10
  Due dates for Interlibrary loans are determined by the lending (owning) library. HCCS patrons must abide by the lending libraries due date even though the loan period may differ from HCCS loan periods.
  
  
• 2.110.11
  Renewals must be requested 4 days prior to the due date, and may or may not be granted by the lending (owning) library. Renewals may be requested directly by contacting Library/LRC Support Services at 713-718-6153. ILL staff will transmit the renewal request and phone the borrower to let them know if the material has been renewed.
  
  
• 2.110.12
  All materials must be returned in the same condition as they were loaned. The requestor must pay for damaged or lost materials according to the charges assessed by the lending (owning) library. Materials not returned by the due date will be subject to overdue fines as assessed by the lending (owning) library.