Acquisitions is a vital component of the Library Support Services division, responsible for obtaining books, journals, and other non-print materials for HCCS libraries.
Allocations-- The total amount of funds available to meet a library's expenditures over a fixed period (usually one calendar year). In most budgets, funds are allocated by category of expenditure, called lines.
Budget -- The total amount of funds available to meet a library's expenditures over a fixed period (usually one or two years). In most budgets, funds are allocated by category of expenditure, called lines.
Discount price -- In publishing, a percentage deducted from the publisher's list price for an item as an inducement to purchase.
Encumbrance -In library acquisitions, an amount charged against a budgetary fund to cover a prior commitment to purchase materials, equipment, services, or supplies, removed once full payment is made or the order is canceled. Encumbrances are tracked by the library to prevent over-expenditure.
List price -- The undiscounted price at which a new publication is offered for sale to the public, established by the publisher at the time the edition is issued. The list price is quoted in the publisher's catalog and printed on the front flap of the dust jacket in hardcover editions and usually on the back cover in softcover editions. Discounts offered to libraries, booksellers, and jobbers are computed as a percentage off the list price.
Monographs – Materials in any format that only have to be paid for once. Books, eBooks, Music CD’s, DVD’s, etc. A key concept for monographs is that they are complete in one piece.
Rush – Materials that are ordered by the fastest means possible and then walked through the receiving, cataloging, and processing workflows.
**Check the library catalog
You would be surprised how many requests we get for books that we already own. Before submitting a purchase request, please check the library catalog to be certain that HCCS Libraries does not own the title or have the title already on order.**
How to Order Physical Books from Midwest
Once you approve the order, it will automatically be sent to me.
We are thrilled to announce that we will soon be using Baker & Taylor Title Source 360!
Visit Ts360.baker-taylor.com to explore a comprehensive and user-friendly platform designed to enhance your book ordering experience. Stay tuned for more details!
How to order electronic books from ECM (EBSCO)
Ordering Guidelines:
Submission Process:
Important Note:
If you have any questions or uncertainties, please feel free to call or email me!
***If you do not remember the new updated subject program (fund) codes, please click on the link below
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The fiscal year runs from September 1st to August 31st. Invoices paid after August 31st will be charged to the next year's budget.
To log in at Midwest Library Service, use either your first name or the initial of your first name followed by your last name and the campus you work at. For example, marlindakaro or mkaro district. If you encounter any issues logging in, please email me at marlinda.karo@hccs.edu for assistance with your username and password.
Log in at Ts360.baker-taylor.com. Your login is the first initial of your first name followed by your last name (e.g., mkaro). The password is whatever they have given you or you have chosen.
To reset your EBSCO password, visit EBSCO and click on the “Forgot Your Password?” link.
For books marked as "To Be Determined" (TBD), please note that they typically take 3-19 weeks to arrive after being ordered. Once received, they will be cataloged in the order they arrive. For questions or concerns, please contact Klairon Tang at klairon.tang@hccs.edu and Nora Martinez at nora.martinez@hccs.edu, as they handle cataloging and can provide the best estimates for arrival times.
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